XF Workspace FAQ

Overview

This article provides information about XF Workspace, a product solution designed to match the specific contact center needs of some Fuze customers who are migrating to 8x8.

Applies To

8x8 Work
8x8 Contact Center
Fuze

Questions & Answers

What is XF Workspace?

XF Workspace is a combined implementation of 8x8 Work and 8x8 Contact Center.

It’s designed so that users who communicate externally with customers as a part of their job, but not their primary job focus, can do so via 8x8 Work apps instead of 8x8 Contact Center.

To facilitate this, 8x8 Contact Center is tied to 8x8 Work. Users will be assigned to queues in Contact Center Configuration Manager, but will make and receive their calls in 8x8 Work applications.

Is Supervisor Workspace available for XF Workspace?

Yes, assigned supervisors can access Supervisor Workspace from 8x8 Work apps by clicking on the eye icon to launch Supervisor Workspace in a web browser tab. This icon appears only for assigned Supervisors.

The default layout of Supervisor Workspace for XF Workspace is different from that of our formal 8x8 Contact Center, with some widgets that would need to be purchased additionally.

Supervisor Workspace for 8x8 Work for Mobile

Support for Supervisor Workspace in 8x8 Work for Mobile is planned, and may be released at or before the end of June, 2024.
8x8 XF Workspace agents (including supervisors) using 8x8 Work for Mobile will still be able to see and log into or out of their assigned XF Workspace call queues in the mean time.

Is XF Workspace an inexpensive edition of 8x8 Contact Center?

No, it’s simply designed for the needs of different professionals. The price point can vary based on the amount of add-ons the customer requires to run their business.

Can XF Workspace become a full Contact Center through purchasing add-ons?

No, but it can reach the same price point and capabilities while keeping the agent persona experience flexible.

Can XF Workspace be paired with more management and supervision capabilities like Status codes reporting?

The capabilities included in XF Workspace should be tailored to the corresponding use-cases. If more control is required from the business department running a Contact Center, then 8x8 Contact Center is recommended, instead.

Can I run a formal contact center on XF Workspace?

No, XF Workspace is not built with this in mind.

Can queue Post-Processing timeout be set to Manual?

No, call queue Post-processing timeout must never be set to Manual for XF Workspace users.

This would permanently place those users into Post Processing after their first call, without a way to end post-processing. In this case they would no longer receive any queued calls.

Also keep in mind that agents will not see a countdown timer for Post-processing timeout when their current queued call terminates. From their perspective, they will be in Available status once a call ends, as the post-processing timer counts down out-of-sight in the background. To avoid confusion, we suggest that administrators either set this property to a reasonable (non-manual) value, or notify their agents of the value set, or both.

When I enable a Supervisor, their 8x8 Work status doesn't change

Supervisor entitlement updates take two hours to be reflected in 8x8 Work for Desktop/Web/Mobile.

This setting is cached for two hours from the time of first login to 8x8 Work after the supervisor flag has been enabled in the Contact Center Configuration Manager.

Can I mix and match XF Workspace and formal Contact Center?

Yes, depending on the teams and their job responsibilities. Some teams could be using XF Workspace, while others might be better served using a formal Contact Center.

This would require you to have at least two Contact Center tenants, with at least one each for informal and formal Contact Center agents.

Is XF Workspace compatible with CRM integrations?

Yes, XF Workspace is compatible with the following CRM integrations:

Salesforce CRM (Lightning and Classic)
Microsoft Dynamics
Sugar CRM
1CRM
Bullhorn
Copper
FreshDesk
Hubspot
NetSuite+
Pipedrive
ServiceNow
VTiger
Zendesk
Zoho

Known Issue:

Agents can't cold/blind transfer calls from the CRM UI.

Known Limitation:

Agents can't merge calls from the CRM UI.

As a workaround for this issue and this limitation, agents can perform merge calls or blind/cold transfer from Work Desktop or Work Web.

What call recording and transcription options are available for 8x8 XF Workspace?

Two call recording policy and transcription options are available for XF Workspace. Note that both of these transcription options are add-on services, and require additional purchase:

Conversation IQ (CIQ) is required for transcription of agent calls in UC (8x8 Work apps). For XF Workspace this includes all calls, including those from Contact Center Queues. CIQ is available on a per-user basis (not all agents) and includes both Quality Management and Speech Analytics.
Speech Analytics (SA) is required for transcriptions of agent calls on the Contact Center side, or for XF Workspace if only Contact Center Queue call recordings and transcriptions are needed, instead of direct UC calls. When purchasing SA, it will be available for all agents (Contact Center and XF Workspace cumulative) who are provisioned in the selected tenant. Separate tenants require separate SA purchases. It’s available in several tenant service configurations:
- XF Workspace implementation, only.
- A full formal Contact Center implementation, only.
- A hybrid service with both XF Workspace and a full formal Contact Center.

Note that 30 days of recording hot storage are included in the base product, and additional hot storage can be purchased through your 8x8 CSM or account manager.

Please see this article for instructions on managing your call recording storage policy.

What Quality Management options are available for 8x8 XF Workspace?

Two quality management options are available for XF Workspace. Note that both of these quality management options are add-on services, and require additional purchase:

Conversation IQ (CIQ) is required for transcription of agent calls in UC (8x8 Work apps). For XF Workspace this includes all calls, including those from Contact Center Queues. CIQ is available on a per-user basis (not all agents) and includes both Quality Management and Speech Analytics.
Quality Management (QM) is required for quality assessment of calls on the Contact Center side or for XF Workspace if only Contact Center Queue call recordings and transcriptions are needed, instead of direct UC calls. When purchasing QM, it will be available for all agents (Contact Center and XF Workspace cumulative) who are provisioned in the selected tenant. Separate tenants require separate QM purchases. It’s available in several tenant service configurations:
- XF Workspace implementation, only.
- A full formal Contact Center implementation, only.
- A hybrid service with both XF Workspace and a full formal Contact Center.

Is Supervisor Workspace available for XF Workspace?

Yes, with a default layout for XF Workspace different from the formal 8x8 Contact Center, and more widgets that would need to be purchased additionally.

Should I use Business Hours as an XF Workspace user in 8x8 Work for Mobile?

This is not recommended, as the system will still consider you as Available for queue calls outside of business hours and will attempt to serve you queue calls in a continuous loop. This could also cause an artificial increase in a high volume of missed calls on the next day, from the assigned and enabled queues on your mobile app.

Instead, users should perform any of the following to avoid Work for Mobile calls outside of business hours:

Log out of 8x8 Work for Mobile.
Select Do Not Disturb in Work for Mobile.
Sign out of assigned queues when you are outside of business hours.

Known Issues

Rejected or Missed Calls affect In-Queue Treatment
- When agents remain logged into a queue (Available) but they reject or miss calls in that queue, the caller is not offered alternative action such as opting for a callback because in this scenario the In Queue treatment is not triggered.
  - Workaround/Solution #1: Agents not taking queue calls should either set Do Not Disturb (DND) in 8x8 Work, or log out of their queues in 8x8 Work.
  - Workaround/Solution #2: In Contact Center Configuration Manager > Home > Profile, check Enable Enhanced Ringtone and Save. Callers will then continue to hear the queue audio stream (Music On Hold, pre-programmed announcements, etc.) until the call is actually answered, rather than receiving a ringback when their call interaction is presented to an agent. It's also suggested that the music audio file presented to the queue On Hold can be edited/spliced to provide more information or music while the caller is on hold waiting for an agent.